** Submittal Process **

The GovWell application website replaces the need to email planning staff. Consider it a one-stop shop.

Planning Staff will follow the same submittal deadlines as before. Please continue to reference the tables below. 

Application fees are adopted annually by the Town Board of Commissioners as part of the Town's Budget process. GovWell will send you an automated email notifying you when fees are due. Payments are made with a credit card on the portal.

Beginning July 1, 2025 - All development applications with the Rolesville Jurisdictions that include City of Raleigh utilities must also follow and abide by the City's submittal and review procedures - please direct to the City's Merger Town webpage for guidance.

All Development Applications under the current Land Development Ordinance (LDO) will follow these Submittal and Review Calendars. The Calendars reflect the processes required in the LDO. *

Staff reserves the right to make case-by-case decisions regarding the review process and timelines.

How are TRC-STAFF Review Comments provided to Applicants?

Staff will review the submitted documents and leave comments in the portal. When all staff and TRC reviews are complete, GovWell will notify the applicant to review and respond to comments. 

How are 'TRC Meetings' functioning under this process? 

For each Calendar and each review cycle, an online Teams meeting date (during the AM on the 2nd Thursday) is provided, and each Application is assigned a specific time slot.  An email invitation to this meeting via TEAMS is provided to all Applicants of Record for the applications in that review cycle.  

NOTE - attendance is at the discretion of the Applicant. It is not compulsory. This is a service provided by the Town to facilitate an environment to discuss Comments with Staff.

Off-line phone calls, meetings, etc., between Applicant and individual Staff reviewers are permitted and encouraged, but No Approvals can result, and all revised materials must be submitted per these processes. 

When/how does an application complete its review by the TRC Staff? 

After the TRC Meeting for each monthly "CYCLE", if there were review comments that require revisions and a re-submittal, the Applicant shall re-submit by/before the next Submittal date (of their choice), and the next review Cycle shall commence.

For Administratively approved applications, cycles of submittals/re-submittals and reviews will occur until there are no remaining TRC Staff Comments, and each of those Review entities provides the status of "No further Comments".  A Town Staff dated stamp of approval, or signature on a Final Plat (Mylar or DocuSign), is provided.

For applications requiring Planning Board (PB) or Town Board of Commissioners (TB) action, all TRC staff comments shall be resolved before moving forward in the schedule to the PB/TB meeting.

*Staff strives to resolve comments and present applications with full Staff support; the Planning Director has discretion to move forward with applications without Staff support at the request of the Applicant.   

How do the monthly Submittal & Review Dates relate to the posted Planning Board/Town Board dates? -dropdown-

 Per the above, Legislative-type applications requiring Planning Board (PB) and/or Town Board of Commissioners (TB) action reach the "No further Comments" status from TRC-STAFF, they can be moved forward to the respective Planning or Town Board meeting.  

Disclaimer - Placement (of an application) on a particular Planning/Town Board Agenda is ultimately at the discretion of the Planning Director, as there could be unforeseen circumstances regarding the forwarding of a specific application to that meeting date. These will be case-by-case circumstances broached with each Applicant at the point of conclusion of the TRC-Staff review, if not earlier/as identified. 

Modifications to or deviations from these Calendars shall be at the discretion of the Planning Director.